How does the Payment Reconciler handle lump sum payments?

It uses AI to parse the remittance advice (PDF/Email) associated with the payment. It automatically splits the lump sum and matches it against the specific open invoices in the ERP, resolving the 'one-to-many' matching problem instantly.

Can it connect to my specific bank?

Yes. The agent utilizes secure APIs and standard formats (like MT940/BAI2) to ingest transaction data from virtually any major global bank, ensuring seamless integration with your existing financial infrastructure.

What happens if there is a currency difference?

The agent identifies the variance caused by exchange rate fluctuations. If the difference is within your pre-set tolerance (e.g., <$10), it automatically posts the difference to a realized gain/loss account; otherwise, it flags it for review.

Is my financial data secure?

Absolutely. The system operates with enterprise-grade security, utilizing encryption and compliance protocols (GDPR/SOC2) to ensure that sensitive financial data is protected while enabling autonomous processing.

How quickly will I see a return on investment?

Most organizations see immediate value. With a reduction in processing costs of up to 70% and the prevention of duplicate payments, the ROI is often realized within the first few months of deployment.

Payment Reconciler | AI Workers

Payment Reconciler is an AI worker that autonomously matches bank transactions to ledger entries using fuzzy logic.

It reduces reconciliation cycle time from 17.4 to 3.4 days while handling currency variances and lump-sum consolidations automatically.

What is Payment Reconciler?

Reconciliation Automation. Finance teams are trapped in "Reconciliation Hell" - exporting CSV files from banking portals, color-coding spreadsheets, chasing pennies. Manual latency creates dangerous blind spots where cash position cannot be accurately reported. Payment Reconciler employs fuzzy logic to match thousands of transactions based on context - dates, invoice numbers, vendor names - not just exact amounts.
Edge Case Solver. In global trade, payments rarely match exactly due to bank fees (lifting fees) and FX fluctuations. $10,000 sent arrives as $9,950. Autonomously identifies patterns, matches to invoice, and posts $50 difference to "Bank Fees" within tolerance thresholds. Excels at lump sum payments - parses PDF or EDI remittance advice to split single wire across 50 invoices.
Continuous Close Reality. Monitors for anomalies indicating fraud or error - duplicate payments across entities, payments to unverified beneficiaries. Moves from "periodic close" to "continuous close" where books are balanced daily. CFOs make decisions on real-time liquidity rather than weeks-old reports. Reduces manual cash positioning effort by 70%.
Intercompany Elimination. Automatically identifies and balances transfers between internal subsidiaries. Ensures consolidated books are accurate without manual intervention. Handles multi-currency normalization, calculating and posting exchange rate differences to GL instantly.

Replaces:

Visual "stare and compare" matching of bank statements to ERP entries.

Daily manual logging into multiple bank portals for CSV downloads.

Email chases to resolve minor FX or bank fee discrepancies.

Manual keying of line-level details from PDF remittance advices.

Fragmented intercompany reconciliation communication.

Ready to see Payment Reconciler in action?

Why Payment Reconciler?

17.4 to 3.4 Day Cycle Time. Manual reconciliation drags on for weeks after month ends, delaying financial reporting. Automating data ingestion and matching reduces average processing time from 17.4 days to 3.4 days - an 80% acceleration. Finance teams close books faster with timely access to critical data.
70% Manual Effort Reduction. Finance talent is expensive and scarce. Automates routine matching of up to 90% of transactions, reducing time spent on manual cash positioning by 70%. Redeploy staff to high-value tasks like risk analysis and strategic planning.
Phantom Discrepancy Elimination. Multi-currency operations create headaches from exchange rate variances. Intelligent fuzzy logic distinguishes genuine errors from acceptable FX variances or bank fees. Reduces noise so finance teams focus on actual discrepancies requiring attention.
100% Real-Time Cash Visibility. Process transactions as they happen rather than month-end batch. Continuous reconciliation ensures CFO always has accurate working capital picture. Prevents duplicate payments that cost $250k+.

How It Works

Workflow Automation

How Payment Reconciler integrates with your systems

Bank Statement Matcher

Bank ReconciliationPayment MatchingLedger Management

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Parses incoming bank transactions and matches them against open invoices using AI to reconcile the ledger.

Data Ingestion. Pull real-time transaction feeds from banking APIs (MT940/BAI2) and open invoices from ERP (SAP, Oracle, NetSuite). Harmonize disparate data streams into unified matching engine.
Fuzzy Matching. Link transactions based on multiple data points - date, vendor name, approximate amount. Account for bank fees ($5,000 invoice vs. $4,985 received) and FX differences within pre-set tolerances.
Exception Learning. Flag unmatched transactions (lump sum with no remittance advice). Draft emails to vendors requesting clarification or route to analyst with suggested match. Learn from human resolutions to improve future accuracy.
Automated Posting. Post journal entries back to ERP to close open items. Handle intercompany elimination automatically. Leave books audit-ready and updated in real-time.

Get Started

Deploy Payment Reconciler to move from month-end panic to continuous close. Slash reconciliation time 80%, eliminate variance noise, and gain total cash position control.

See how Payment Reconciler works for your business

Core Capabilities

Fuzzy Logic Matching

Matches transactions with minor discrepancies (e.g., bank fees, FX rates) using probabilistic reasoning to clear 90% of volume.

Multi-Currency Normalization

Automatically reconciles payments across different currencies, calculating and posting exchange rate differences to the GL instantly.

Intercompany Elimination

Identifies and balances transfers between internal subsidiaries, ensuring consolidated books are accurate without manual intervention.

Remittance Parsing

Extracts and splits lump-sum payment data from PDF or email remittance advices to credit multiple invoices correctly.

Who It's For

Global Retailers & Distributors

To reconcile thousands of daily transactions across multiple point-of-sale systems and bank accounts with varying settlement times.

Shared Service Centers

To manage intercompany reconciliations and high-volume invoice matching for multiple subsidiary entities simultaneously.

Logistics & Freight Forwarders

To reconcile complex carrier invoices against accruals, identifying billing errors and surcharges in real-time.

Value Outcomes

Cycle Time Acceleration

17.4 to 3.4 days

Close faster. Reduces the reconciliation process from an average of **17.4 days to 3.4 days**, speeding up financial reporting.

Operational Efficiency

70% time savings

Save effort. Automating routine matching saves **70%** of the time finance teams previously spent on manual cash positioning.

Cost Reduction

Avoid $250k+ loss

Cut overhead. AI processing reduces the cost per invoice reconciliation significantly, helping avoid duplicate payments that cost **$250k+**.

Data Accuracy

100% cash visibility

Trust the books. Eliminates manual data entry errors and ensures **100% visibility** into real-time cash positions.

Strategic Value for Decision Makers

For the CFO

**Strategic Velocity.** The Payment Reconciler moves us from a reactive 'month-end' panic to a proactive 'continuous close.' By slashing reconciliation time by 80%, we gain real-time cash visibility, enabling faster, data-driven capital allocation decisions.

For the COO

**Scalable Operations.** This agent decouples our transaction volume from our headcount. We can expand into new markets and handle 10x the payment volume without hiring a single additional accountant, ensuring our back-office never bottlenecks growth.

For the Owner

**Profit Protection.** Stop losing money to 'phantom' bank fees and duplicate payments. This tool audits every penny 24/7, ensuring that what we see in the bank matches exactly what is in our books, protecting our margins from administrative leakage.

Why Export Arena

Payment Reconciler is not a standalone tool - it's part of Export Arena's AI & Automation Department as a Service. Pre-trained on global trade nuances, from HS codes to geopolitical risk, it delivers strategic insights tailored to C-suite decision-making. We provide resilience as a service.

See how Payment Reconciler works for your business