Does the Rate Auditor work with non-standard invoice formats?

Yes. It uses Intelligent Document Processing (IDP) to read and extract data from unstructured formats like PDFs, Excel files, and scanned images, regardless of the layout.

Can it actually send emails to my vendors?

Yes. You can configure the **Rate Auditor** to autonomously draft and send dispute emails for discrepancies, or have it draft them for your review before sending.

How much money can I expect to save?

Companies typically see a **5-7% reduction** in annual transportation spend and a **90% reduction** in invoice processing costs due to automation and error correction.

Does it integrate with my accounting software?

Absolutely. It integrates via API with major ERPs like NetSuite, SAP, and Oracle, automatically pushing validated data to your general ledger and triggering payments.

Is my financial data secure?

Yes. The system uses enterprise-grade encryption and can be deployed within specific data zones to ensure compliance with regulations like GDPR and internal security policies.

Rate Auditor | AI Workers

Rate Auditor is an AI worker that stops revenue leakage by autonomously reconciling invoices against contracts and quotes.

It provides 100% audit coverage instead of spot checks, detecting overcharges and duplicates-recovering 5-7% of spend while cutting invoice processing costs 90%.

What is Rate Auditor?

Revenue Leakage Stopper. Accounts payable is a significant source of value erosion. Teams are overwhelmed by PDF invoices, Excel rate sheets, and email quotes-relying on manual spot checks rather than comprehensive audits. Invalid surcharges, duplicate payments, and currency errors slip through. Rate Auditor is an autonomous financial analyst performing line-item reconciliation across thousands of transactions with superhuman speed.
Commercial Context Analyzer. Unlike simple OCR capturing text, understands the commercial context. Ingests original PDF quote or contract, digitizes agreed rates, and rigorously compares against incoming invoice. Every cent charged must be actually agreed upon. Turns AP department into profit recovery center.
Finance Economics Transformer. Manual invoice processing costs $13-20 per document. Automates ingestion, matching, and approval-reduces cost to under $3 per invoice (90% reduction). Verifies freight rates match specific spot rate or contract tier at booking time. Discrepancy exceeds tolerance? Autonomously drafts dispute email with original proof.
Scalable Financial Operations. Eliminates "swivel chair" inefficiency of copying data between ERPs and banking portals. 60% of finance functions already employ AI agents. Proactive auditing captures early payment discounts, avoids late fees, maintains pristine audit trail for every transaction.

Replaces:

Manual "stare and compare" checking invoice lines against quotes.

Random sampling spot-check auditing (now 100% coverage).

Manual dispute email composition.

Data entry re-keying into ERP systems.

Manual duplicate payment searches.

Ready to see Rate Auditor in action?

Why Rate Auditor?

5-7% Spend Recovery. 100% audit of all invoices versus random spot checks identifies overcharges humans miss. Rigorous rate and accessorial charge validation yields 5-7% savings on annual logistics and transportation spend, directly improving bottom line.
90% Processing Cost Reduction. Manual processing costs ~$20 per document. Automates entire lifecycle from ingestion to reconciliation-drives cost below $3 per invoice. Finance talent focuses on strategic analysis, not data entry.
50%+ Duplicate Payment Reduction. Mid-sized firms lose $250,000+ annually to duplicate invoices. Advanced pattern recognition and "fuzzy matching" detects billing attempts across different dates or altered invoice numbers, protecting working capital.
Accelerated Closing Cycles. Compresses invoice processing from weeks to minutes. Faster month-end book closing and capturing early payment discounts-further reducing costs by average of 2%.

How It Works

Workflow Automation

How Rate Auditor integrates with your systems

Invoice vs Quote Matcher

Freight AuditInvoice MatchingCost Recovery

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Matches incoming freight invoices against original quotes to flag overcharges and billing discrepancies.

Multi-Format Ingestion. Ingests from email attachments, vendor portals, or API feeds. IDP reads PDF invoices, Excel rate sheets, and image-based contracts-extracts line items, dates, and currency codes with 99% accuracy.
Intelligent Reconciliation. Line-by-line comparison against original quote, contract, or purchase order. Normalizes units of measure and verifies applied rates match agreed terms, checking for unauthorized surcharges or math errors.
Exception Handling. Discrepancy exceeds tolerance (e.g., >1%)? Flags for review. Can autonomously draft dispute email with original quote attached, log dispute in ERP to prevent payment until resolved.
Payment Sync. Validated invoices automatically push to ERP for payment scheduling. Ensures correct general ledger codes and full reconciliation-completing procure-to-pay without manual intervention.

Get Started

Pay exactly what you owe-not a penny more. Deploy Rate Auditor to recover 5-7% of annual spend, cut processing costs 90%, and enforce fiscal discipline automatically across accounts payable.

See how Rate Auditor works for your business

Core Capabilities

Quote-to-Invoice Reconciliation

Digitizes and matches invoice line items against original contracts to detect overcharges with precision.

Automated Dispute Resolution

Drafts and sends dispute emails with supporting evidence when billing discrepancies exceed set tolerances.

Duplicate Payment Protection

Uses fuzzy logic to identify and block duplicate invoices or payments across multiple entities.

Multi-Currency Normalization

Automatically converts and reconciles transactions involving multiple currencies to ensure accurate ledger balancing.

Who It's For

Freight Forwarders

To audit high volumes of carrier invoices against complex rate cards and spot quotes, preventing overpayment.

Manufacturing Exporters

To reconcile raw material invoices with purchase orders and contracts to ensure production cost accuracy.

Retail Importers

To verify landed cost calculations by matching duty and freight invoices against logistics contracts.

Value Outcomes

Margin Recovery

2-5% spend recovery

Recover profits. Identifies and reclaims **2-5%** of total spend by catching overcharges and invalid fees.

Cost Reduction

90% cost reduction

Slash overhead. Reduces the operational cost of processing an invoice from ~$20 to **less than $3**.

Data Accuracy

99% data accuracy

Ensure integrity. AI-driven extraction and validation achieve **99% accuracy**, eliminating human data entry errors.

Cycle Velocity

Days to minutes

Pay faster. Compresses the invoice approval cycle from days to **minutes**, enabling early payment discounts.

Strategic Value for Decision Makers

For the CFO

**Cash Preservation.** The Rate Auditor turns AP into a profit center. By recovering 2-5% of spend and preventing duplicate payments, it directly improves EBITDA and ensures audit-proof financial governance.

For the COO

**Scalable Efficiency.** We can handle 4x the transaction volume without adding headcount. This agent eliminates the processing bottleneck, ensuring our vendors are paid on time and operations aren't stalled by paperwork.

For the Owner

**Strategic Control.** Stop losing money to "fat finger" errors and vendor overcharges. This tool gives you 100% visibility into where your cash is going and ensures you only pay for what you actually bought.

Why Export Arena

Rate Auditor is not a standalone tool - it's part of Export Arena's AI & Automation Department as a Service. Pre-trained on global trade nuances, from HS codes to geopolitical risk, it delivers strategic insights tailored to C-suite decision-making. We provide resilience as a service.

See how Rate Auditor works for your business